End-to-end control of the payroll run — reconcile, approve, generate, and release monthly payslips in one guided flow.
Payroll → Salary Payslip
The Salary Payslip Generation process enables Payroll Administrators to process monthly salaries and generate payslips for employees.Payslips include details of earnings, deductions, taxes, and net pay, and serve as official proof of salary payment.
To initiate the payslip process
Navigate to Payroll → Salary Payslip
Prerequisites
Before generating payslips, ensure the following steps are completed:
Attendance and Leave finalization for the payroll period.
Entry and approval of any Adhoc Allowances, Loans, Advance Salaries, and Non-Statutory Deductions.
Approval of overtime, incentives, or bonuses if applicable.
Click the Initiate Payslip button.
Select Payroll Period- Choose the Month and Year for which you want to generate the payslips.
After selecting the desired month, click Next to proceed. In the Payslip Status section, you can verify the status under any of the three categories below:
Pending Approval – Highlighted in Orange
Ready to Generate – Highlighted in Blue
Payslip Generated – Highlighted in Green
If you click Pending Approval, the system will direct you to the Pending Approval tab.Here, you can review and approve any pending actions that must be completed before generating the payslip.
The tabs associated with the payroll process will display a tick mark (✓) once that step is completed.If a number (e.g., 2) is displayed instead, it indicates the count of pending approvals for that particular action.
For the payslip to be ready for generation, the following approvals must be completed:Leave Approval, Attendance Approval, Bonus, Advance Salary, Commission, Short Time Off, Comp. Off, Declarations, Closures (Attendance Finalization, Leave Closure, Probation, Full and Final Settlement)
Once all required approvals and closures are completed, the payslip status will change to Ready to Generate.
Select Employees- Generate for all the employees or filter by Department, Location, Employee Type, or by Salary Range. You can also select individual employees manually.
Review Data- The system will display Earnings, Deductions and Net Pay for each selected employee. Verify correctness of data(check allowances, tax amounts etc).
Generate Payslips- Click the Generate Payslip button in the bottom right corner to process the payslips.
Download Options
The salary payslip module offers additional functionality, allowing you to both view the payslip and download it in PDF format.
Click on the employee’s payslip, then use the View button to display it or the PDF option to download.