Comp Off Request

Comp Off Request

EMPLOYEE SELF SERVICE · TIME OFF

Comp Off Request

Apply to consume a previously-earned compensatory off — a day away from work on your chosen date.

Request
👥 WHO USES THIS
▸ Any employee with a positive, non-expired comp-off balance.
▸ Employees planning to consume earned comp-off against a specific date.
▸ Managers consuming their own balance (raised like any other request).
▸ Not applicable to employees on probation per default policy.
⚙ Before You Begin
▸Confirm you have positive comp-off balance.
▸Note any expiry dates attached to your balance slots.
▸Check that your chosen date does not clash with critical projects.
✨ WHAT YOU'LL ACHIEVE<
▸Select one or more dates to consume.
▸Track approval and auto-deduction of balance.
▸Cancel the request before the date if plans change.

To apply for a comp off request, click the +Apply button on the right-hand side. A pop-up window will open, where employees must fill in all the mandatory fields and submit the request.

  • Select the Worked Date field when applying for a Comp Off.

  • Please note, you can submit a Comp Off request only if you have an available Comp Off balance. If there is no eligible balance, the system will display a validation message indicating that you are not eligible to apply.

  • After completing all required fields, click Submit to trigger the approval process, which will be sent to the designated approver based on the configured workflow.To view the approval workflow, click the three-dot menu in the Action column and select "Approval Workflow." A pop-up will display the current status of the request.

  • To view comp off data: Select the record, and a pop-up window will open displaying the applied leave request.

  • To edit a comp off request: Click the Three Dots in the Actions column and select Edit.

  • To cancel a comp off request: Click the Three Dots in the Actions column and select Cancel.

  • To download the comp off register report click the Three Dots in the right hand side above the Actions button and click the Export.

  • You can cancel only the approved comp off records only if the payslip has not been generated for that month.

  • If you cancel an approved comp off request, the status will change to "Cancel Applied", and an approval request will be sent to the approver. Once approved, the status will change to "Cancelled" and the deducted balance will get credited.


On this screen
This is the Add Comp Off Request form — used to consume comp-off from your available balance. Open it from Time Off → Comp Off → + New Request. You pick the date, set the duration (half-day or full-day), and the system shows which grant will be consumed (FIFO — oldest unexpired grant first). Requests need at least 48 hours' notice by default.

Fig: Add Comp off Request

On this screen
The View Comp Off Request screen shows the detail of a single consumption request — the source grant being consumed, the target date, duration, approver trail, and any comments. This is where you track a specific request through its approval lifecycle.

Fig: View Comp Off Request


On this screen
From the Comp Off Request list you can Edit a request that's still Pending, or Cancel one that has been Approved. Cancellations send a request back to the approver and, once approved, credit the debited comp-off back to your balance.

Fig: Edit & Cancel Comp Off Request


On this screen
The Export Comp Off Register option downloads the full comp-off ledger — grants earned, grants consumed, pending approvals, and expired balances — to Excel. Use it to reconcile against your attendance records or share with HR for audit.

Fig: Export Comp off Register

On this screen
This view shows the approval flow for the request — the approver sees the same detail you see plus an Approve / Reject / Send Back action bar. The flow is audit-logged end to end.

Fig: Approval Flow

Fields Description

Title

Description

Worked Date


The date on which the employee worked beyond regular hours or on a holiday/weekend, for which compensatory off is being requested.

Duration


The length of the leave (Full Day, Half Day, Quarter Day)

Compensatory Off Date

The date on which the employee intends to take leave as compensation for the extra hours or work done on a non-working day.

Reason

A brief explanation provided by the employee stating why they worked on a non-working day or beyond regular hours, justifying the comp off request.

Documents

Supporting files or evidence (such as email approvals, work logs, or screenshots) uploaded by the employee to justify the work done on a non-working day or beyond regular hours.


Field Reference — Comp Off Request Form

The fields you'll complete to consume comp-off from your available balance.

FieldDescriptionRequiredValidation
Source GrantWhich granted comp-off to consume — the form pre-selects the oldest unexpired grant (FIFO).AutoManual override allowed; disabled grants (expired / zero balance) are hidden.
Request Date (Start)Day you want to take the comp-off.YesMust be ≥ 48 hours in the future per default policy; no past-dated requests.
Request Date (End)Last day of consumption. Same as Start for single-day requests.YesMust respect max consecutive cap (3 days default).
Duration (Days)Auto-computed; 0.5 (half-day) or 1.0 (full-day) per day within the range.AutoCannot exceed available balance.
Half-Day IndicatorFirst-half / Second-half toggle when Duration = 0.5.ConditionalOnly editable for half-day requests.
ReasonOptional note for your manager's context.NoFree-text; max 500 characters.
Clubbing InfoRead-only list of adjacent weekends / holidays that will be auto-clubbed.AutoDerived from work calendar; informational only.
ApproverAuto-populated from reporting manager.AutoHR can override for edge cases.

Frequently Asked Questions — Comp Off Request

Q. Can I request comp-off for a past date?
No — comp-off requests must be for a future date or same-day emergency use (subject to policy). Past-dated consumption is not supported to preserve balance integrity.
Q. What's the minimum comp-off I can request?
0.5 day (half-day) is the minimum unit. Hourly comp-off is not supported via this workflow — use Short Time Off for sub-day absences.
Q. How is comp-off debited when I have multiple grants?
FIFO — the oldest unexpired grant is debited first. This prevents you from losing newer balance to expiry while older balance remains unused.
Q. Can I combine comp-off with weekend / public holiday?
Yes, comp-off can be clubbed with non-working days. It cannot be clubbed with Sick or Casual leave in the same request — raise those separately.
Q. What if my comp-off request is rejected?
You'll be notified with the reason. Common rejection reasons are insufficient notice, team coverage concerns, or clashing critical deadlines. Discuss with your manager and resubmit for a different date if needed.
Related Articles

    • Related Articles

    • Comp off Grant Request

      EMPLOYEE SELF SERVICE · TIME OFF Comp off Grant Request Claim a compensatory off entitlement for hours worked outside normal schedule — after a weekend, public holiday, or extended on-call. Request 👥 WHO USES THIS ▸ Employees who worked weekends, ...

    • Comp off Request Approval

      Admin Help Center · Compensatory Off Comp Off Request Approval Review, approve, or reject Compensatory Off requests from your team members — individually, in bulk, or through group workflows. My Team → Time Off → Approval tab · Workflow → Approval ...

    • Leave Request

      EMPLOYEE SELF SERVICE · TIME OFF Leave Request Apply for leave — single day, multi-day, half-day — with the right leave type and supporting context for approval. Request 👥 WHO USES THIS ▸ Every employee applying for any leave type — universal use ...

    • Comp Off Balance

      Compensatory Off · Balance Comp Off Balance Real-time visibility into your earned, available, and utilized compensatory offs — for employees and managers alike. ESS→Time Off→Compensatory Off→Comp off Balance Before You Begin Prerequisites Active ESS ...

    • Comp Off Balance

      EMPLOYEE SELF SERVICE · TIME OFF Comp Off Balance Your current balance of compensatory off days — earned from weekend or holiday work, available to consume before expiry. Balance 👥 WHO USES THIS ▸Employees who worked on a weekend or holiday. ...