Pre Approval

Employee Self Service → Pre Approval

Pre-Approval for Work from Home, Week Off, Holiday or On Duty

Employees can request permission to work from home, work on their scheduled week off or holiday or on Duty(official work outside office) through the ESS portal by submitting a pre-approval request. This ensures that the request is reviewed and approved before the work from home day or week off or holiday or on duty.

To apply for a pre approval request, click the +Initiate Request button on the right-hand side. A pop-up window will open, where employees must fill in all the mandatory fields and submit the request.

1. After completing all required fields, click Apply to trigger the approval process, which will be sent to the designated approver based on the configured workflow.
   
2. To view pre-approval data: Select the record, and a pop-up window will open displaying the applied pre-approval request.
   
3. To edit a pre-approval request: Select the record and click the Edit.
   
4. To cancel a pre-approval request: Click the cross icon in the Actions column and select Cancel.
   
5. If you cancel an applied pre-approval request, the status will change to "Cancelled" immediately.
   
6. If you cancel an approved pre-approval request, the status will change to "Cancel Applied", and an approval request will be sent to the approver. Once approved, the status will change to "Cancelled" and the deducted balance will get credited back.
   

Fig: Add Pre Approval Request

Fig: Cancel Pre-approval Request

Fig: Export Report

Fields Description

Title	Description
Pre Approval Type	Work during Holiday- Submit a pre-approval request if you are required to work on a declared holiday. On Duty - Use this option to request approval in advance for official work outside the office, such as client visits or field assignments.
Duration	The length of the pre approval (Full Day, Half Day)
Period	If the pre approval request is for a half-day, the period must be specified as either the first half or the second half of the day
Leave Start and End Date	The start and end dates of the pre approval period.
Reason	The purpose for taking pre approval (e.g., Personal, Medical).

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