Approval History and Audit Trail
PulseFlow › Approver
Approver Guide
Approval History and Audit Trail
Every decision you have made — and every action on a submission — is stored. Use Approval History for audits, reviews, and compliance checks.
Before you start
- You need evidence of an approval for an audit or compliance review
- You want to check what you decided on a specific form
What you'll achieve
- A searchable record of your decisions
- Exportable data for audit teams
Open Approval History
From Task Box › Approval Management, switch to the Approval History tab. It lists every request that has passed through your personal or group queue, with your decision.
On this screen
Approval History is read-only. You cannot change a past decision from here — the purpose is audit integrity.
What is recorded
| Field | What to enter | Required |
|---|
| Who submitted | Name and employee ID of the submitter. | No |
| Who approved | Named approver for each stage — not just “the group”. | No |
| Decision timestamps | Exact date/time of each approve/reject action. | No |
| Comments | Any text the approver left with the decision. | No |
| Form snapshot | Field values as they existed at submission — unchanged regardless of later form edits. | No |
Using it for audits
Filter by date range, form type, or submitter. The data here is what HR, internal audit, or compliance will use to prove a request was approved according to policy.
Frequently asked
How long is history retained?
Retention is set by the admin. Most tenants keep at least one fiscal year; regulated industries keep longer.
Can I export history?
Depending on your role and admin config, export to CSV may be available on this tab.
Can someone delete a history entry?
No. Approval History is immutable. Admins can redact sensitive fields but cannot remove the record of the decision.
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