Timesheet Approval
Before You Begin
- Manager flag enabled on your employee record
- Direct reports or project-mapped employees have submitted time
- Approval workflow configured (one or more approver levels)
What You'll Achieve
- Review Pending timesheets by employee or by week
- Approve, Reject, or Send Back with comments
- Monitor team-wide utilization before payroll cutoff
Navigation
My Team → Timesheet Approval
Approval Inbox
The Approval Inbox lists every pending timesheet entry from your direct reports and from employees on projects you own. Filter by week, employee, project, or activity.
On This Screen
Pending Approvals list
Rows are grouped by employee and week. A week-level approve action lets you approve all entries at once when you've already reviewed the daily details.
Fig 1 · Pending Timesheet Approvals
Approval Actions
Three outcomes are available for any submitted entry.
Review Detail View
Click any pending row to open the detail view. See the employee's daily breakdown, notes, and the project-level decomposition side-by-side before acting.
On This Screen
Entry detail
Left column: daily breakdown. Right column: project & activity decomposition for the week. Approve/Send Back/Reject buttons are in the header.
Fig 2 · Timesheet Approval detail view
Bulk Actions
Select multiple entries with the row checkboxes and pick Approve Selected or Send Back Selected. Useful at week-end when you've already done spot-checks and want to clear the queue.
Frequently Asked
Common questions
What's the difference between Send Back and Reject?+
Send Back returns the entry to the employee for editing — it's recoverable. Reject permanently declines the entry for this week and is used when the whole submission is invalid.
Can I un-approve an entry after approving it by mistake?+
No, once approved the entry is locked. Contact your Admin to reopen the week at the source.
Why are some employees showing up in my inbox even though they don't report to me?+
You're the Project Manager on a project they booked time to. Project Managers can approve time on their projects regardless of reporting line.
What happens if I don't approve before the payroll cutoff?+
Unapproved time rolls over to the next payroll run. Your org may also auto-approve at cutoff — check your workflow configuration.