Short Time Off Configuration

Short Time Off Configuration

ADMIN HELP CENTER · SHORT TIME OFF · CONFIGURATION

Short Time Off Configuration

Set up Permission (Limit by Request or Duration) and On Duty policies under Settings → CoreHR → Time Off, with coverage, activation, duration limits, and alternate-person rules.

Settings → CoreHR → Time Off → Short Time Off
BEFORE YOU BEGIN

Prerequisites

  • Admin role with access to Settings → CoreHR → Time Off
  • Defined Short Time Off policy (Permission and/or On Duty)
  • Custom groups created if targeting specific employees
  • Clear on duration limits and monthly request caps
WHAT YOU'LL ACHIEVE

Outcome

  • Permission policy configured By Request or By Duration
  • On Duty policy coverage set for all or custom group
  • Alternate-person routing enforced for clean approvals
  • Activation date set so the policy kicks in cleanly

Short Time Off(Permission)

  • Navigate to Settings → CoreHR → Time off- Short Time off(Permission)

  • You have two options for configuring permissions.

  • By Request – Employees are allowed to apply for permission a maximum of 2 times in a month.

  • By Duration – Permissions can be set with a minimum and maximum allowable duration, as defined by your policy.

  • To configure, click the Edit icon on the right-hand side and update your policy settings.

  • You can select the coverage for the permission policy configuration: it can be applicable to all employees or a custom group of employees.

  • You can also configure the Activation After setting to specify when the policy will become effective.



Fig: Permission - By Request

Fig: Permission- My Duration


Fields Description

Title

Description

Minimum Duration per Request


It defines the shortest time period an employee can apply for when raising a permission request. Any request submitted below this minimum duration will not be accepted by the system.

Maximum Duration Per Request


It defines the longest time period an employee can apply for when raising a permission request. Any request exceeding this maximum duration will not be accepted by the system.

Total Duration


This setting specifies the maximum cumulative time an employee can avail for permissions within a defined period

Maximum Request

This setting defines the maximum number of times an employee can submit a permission request within a defined period (e.g., per month, per quarter, per half year;y, per annum). Any requests beyond this limit will be automatically restricted by the system.

Enforce Alternate Person

If this flag is enabled, employees must select an alternate person for their work when applying for a permission request in ESS. The request cannot be submitted unless an alternate approver is chosen, ensuring that all requests are routed properly and approvals are not delayed.

Coverage for Alternate Person

In the permission request form, the Alternate Person dropdown can be configured to display:

  • Department Level – Only employees associated with the same department as the requester will be listed.

  • Organization Level – All employees across the organization will be listed, allowing selection from any department.


Short Time Off(On Duty)

  • Navigate to Settings → CoreHR → Time Off → Short Time Off (On Duty).

  • Click the Edit icon on the right-hand side.

  • Update the coverage for the policy to either All Employees or a Custom Group.

  • Note: There are no request or duration restrictions in the On Duty configuration.



Fig: Short Time Off(On Duty)


TIP

By Request vs By Duration: "By Request" caps monthly count (e.g., 2/month). "By Duration" caps the min/max length per request. Pick the model that matches your policy — or combine both by setting monthly request count alongside duration min/max.

NOTE

On Duty has no restrictions: There are no request or duration limits in the On Duty configuration — it's purely a coverage setting (All Employees or Custom Group). Duration restrictions only apply to the Permission policy.

Related Articles & Next Steps

Round out Short Time Off setup with these linked guides.