Short Time Off Request
- ESS / My Team access
- Short Time Off policy configured
- Remaining permission balance within limit
- Submit a short time off request
- Edit, cancel or track approval status
- Export the register report
My Team → Time Off → Short Time Off
Employee Self Service → Time Off → Short Time Off
To apply for a short time off request, click the +Apply button on the right-hand side. A pop-up window will open, where employees must fill in all the mandatory fields and submit the request.
Select the date and enter the duration (up to the permitted limit).
After completing all required fields, click Submit to trigger the approval process, which will be sent to the designated approver based on the configured workflow.To view the approval workflow, click the three-dot menu in the Action column and select "Approval Workflow." A pop-up will display the current status of the request.
To view short time off data: Select the record, and a pop-up window will open displaying the applied permission request.
To edit a short time off request: Click the Three Dots in the Actions column and select Edit.
To cancel a short time off request: Click the Three Dots in the Actions column and select Cancel.
To download the short time off register report click the Three Dots in the right hand side above the Actions button and click the Export.
You can cancel only the approved permission records only if the payslip has not been generated for that month.
If you cancel an approved permission request, the status will change to "Cancel Applied", and an approval request will be sent to the approver. Once approved, the status will change to "Cancelled" and the deducted balance will get credited.
Fig: Add Short Time Off Request
Fig: View Short Time Off
Fig: Cancel Short time off
Fig: Export Short Time off Register
Fig: Approval Flow
Fields Description
View Previous & Future short time off Data
By default, the grid displays leave data for the current month only.To view past or upcoming leave records, use the Period dropdown. You can choose from the following options:
Last 7 Days
This Month
Last Month
Next 90 Days
Custom – Allows you to select a specific date range based on your preference.
This feature helps you easily track short time off or plan future time off within your selected timeframe.
Fig: Custom Date Filter
Short Time Off(On Duty)
My Team → Time Off → Short Time Off
Employee Self Service → Time Off → Short Time Off
The On Duty request allows employees to apply for time away from the workplace for official purposes such as client meetings, site visits, training, or external assignments.
To apply for a short time off request, click the +Apply button on the right-hand side. A pop-up window will open, where employees must fill in all the mandatory fields and submit the request.
Select the Request For as On Duty.
Select the date and enter the duration (up to the permitted limit).
After completing all required fields, click Submit to trigger the approval process, which will be sent to the designated approver based on the configured workflow.To view the approval workflow, click the three-dot menu in the Action column and select "Approval Workflow." A pop-up will display the current status of the request.
Fig: Short Time Off(On Duty)
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