Types of Roles
Types of Roles
Understand the built-in role types in Workwisely Recruitment and when to extend them with custom variants.
Admin
Admin has full access to all features within the recruitment module.
To assign Admin access: Go to Role Template and enable Super Admin access for the Recruitment module. Then, navigate to My Team → Team Summary, select the respective employee, go to Personal Info, and enable the Recruiter flag.
Once configured, the Admin will manage all recruitment-related settings and actions within the module.
Recruiter
A recruiter plays a key role in the hiring process by creating job postings, screening resumes, conducting interviews, recommending candidates, and ensuring a positive candidate experience. A recruiter has the highest level operational within the recruitment module.
However access to the recruitment settings is not granted to recruiters. To enable the access as Recruiter- navigate to My Team → Team Summary- Select the respective employee, go to Personal Info, and enable the Recruiter flag.
To perform all actions related to candidates, the user must be assigned as a Recruiter in the Hiring Team for that specific job post.
Hiring Manager
They can view candidate profiles, resumes, and screening responses related to their assigned job posts.
They have the privilege to participate in interview rounds, submit interview feedback and ratings if associated as the panel member for that specific job posts, recommend candidates for further rounds or final selection.
Hiring managers cannot create or edit job postings, modify recruitment settings, manage candidate communications or offer.
To enable the access Navigate to My Team → Team Summary - Select the employee - Job Info and update the role access from the dropdown as Hiring Manager.
To perform all actions related to candidates, the user must be assigned as a Hiring Manager in the Hiring Team for that specific job post.
Onboarding Specialist
The onboarding specialist is responsible for initiating and managing the onboarding process for newly hired candidates. Their primary responsibility is to ensure a smooth and efficient transition from candidate to employee.
The Onboarding Specialist does not have access to create job postings, manage recruitment settings, or review/interview candidates.
To enable the access Navigate to My Team → Team Summary - Select the employee - Job Info and update the role access from the dropdown as Onboarding Specialist.
To perform all actions related to candidates, the user must be assigned as a Onboarding Specialist in the Hiring Team for that specific job post.
It is the user role with elevated permissions within a specific legal entity of the organization.In the Recruitment module, these roles act as localized administrators with control over recruitment operations tied to their assigned unit or entity.
To assign Admin access: Go to Role Template and enable Organization Unit Admin or Entity Admin access for the Recruitment module. Then, navigate to My Team → Team Summary, select the respective employee, go to Personal Info, and enable the Recruiter flag.
They do not have access to Recruitment Settings, even if assigned as an admin.
If Centralized Recruitment is enabled in the Recruitment Settings, users will be able to view job posts, candidates, and related data across all organizational units.(Refer Page No-22 for the General Settings)
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