How to Finalize Attendance for an Accurate Payroll Run

Attendance Finalization

Admin Help Center

Attendance Finalization

The HR control tower for finalizing attendance records before payroll — review, approve, reject, and close out every anomaly so payroll runs on clean data.

Path: My Team → Attendance → Attendance Finalization
Before You Start
  • HR, Manager, or Admin role
  • Attendance cycle ended for the payroll period
  • Work schedules assigned to all employees
What You'll Achieve
  • Every attendance record reviewed and closed
  • LOP triggered accurately for absent days
  • Clean, payroll-ready attendance data

What This Module Does

This module lets HR act on missed attendance and pending approvals to finalize records for the payroll run. HR can review, approve, or reject — ensuring attendance data is accurate before processing payroll.

Who can do what
Both Managers and Admins can access the module. Only Admins can trigger LOP initiation and auto-closure. Managers can review and approve records but cannot trigger these finalization actions.

The Four Finalization Workflows

Attendance Finalization groups every pre-payroll task into four focused workflows. Work through them in order or jump to a specific scenario — together they guarantee every record is closed before payroll runs.

Workflow 1
Attendance Shortage
Review employees short on required work hours and approve or flag them for LOP.
Workflow 2
Early Check Out
Handle records where employees left before completing their shift.
Workflow 3
No Attendance
Close out days where an employee logged no attendance at all.
Workflow 4
Attendance (Incomplete)
Run auto-closure and approval on draft records with missing punches.
Recommended Sequence
Run Shortage → Early Check-Out → No Attendance → Attendance (Incomplete) at the end of every attendance cycle. Doing them in this order ensures every anomaly is addressed before auto-closure sweeps up the remaining drafts.
Frequently Asked Questions
Who should own Attendance Finalization?
The HR Admin running payroll for the period. Managers can support by clearing approvals in their teams, but LOP and auto-closure need admin access.
What happens if I skip finalization?
Draft and unresolved records block payroll finalization. Missed attendance can either pay out incorrectly (if treated as present) or fail (if the record is flagged).
Can employees still regularize records after finalization?
Once LOP is initiated or auto-closure has run for a date, that date is locked. Corrections need an Admin-level edit or a payroll adjustment in the next cycle.
Is there a dry-run mode?
There's no dedicated dry-run, but the Export options in No Attendance let you download the dataset and review it offline before acting.
Do the four workflows need to be run every cycle?
Yes — even if a workflow is empty on a given cycle, check each tab to confirm there's nothing pending. Empty tabs close instantly; populated ones need action.

Explore the Workflows

Related Articles
Workflow 1
Attendance Shortage
Resolve sub-minimum hour days.
Workflow 2
Early Check Out
Close out early exits.
Workflow 3
No Attendance
Apply LOP or auto-mark attendance.
Workflow 4
Attendance (Incomplete)
Auto-close missing check-outs.

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