How to Auto-Finalize Incomplete Attendance | Workwisely

Attendance (Incomplete)

Admin Help Center • Attendance Finalization

Attendance (Incomplete)

Auto-close pending draft attendance records with missed check-outs — one click to approve every outstanding record using the assigned work schedule.

Path: My Team → Attendance → Attendance Finalization → Attendance (Incomplete)
Before You Start
  • HR Admin role with access to Attendance Finalization
  • Work schedules assigned to the affected employees
  • Draft attendance records exist within the configured schedule
What You'll Achieve
  • Every pending, incomplete attendance record cleared in one action
  • Missed check-out times automatically populated from the schedule
  • A payroll-ready attendance dataset with no dangling drafts

What This Section Does

HR Admins use this section to review pending attendance approvals and missed check-out records. The auto-closure process lets HR automatically finalize all pending draft attendance records that fall within the configured work schedule — in a single click.

Run Auto-Closure

1
Open the tab
Navigate to Attendance Finalization → Attendance (Incomplete).
2
Review the draft list
Verify the records listed are the ones you want to finalize — each is a day with a check-in but no matching check-out within the schedule.
3
Trigger auto-closure
Click Initiate Auto Closure & Approval. Any incomplete check-out times are automatically updated using the employee's associated work schedule.
On This Screen
The list displays employee, date, check-in time, missing check-out, and the assigned work schedule. A single action button triggers the closure for all listed records.
Fig: Attendance (Incomplete)
Tip
Run Auto Closure before starting payroll — any record still in draft state at the close of the period will block finalization.
Frequently Asked Questions
What exactly does auto-closure do?
It finds every draft record where check-in exists but check-out is missing, and sets the check-out time to the shift end from the work schedule — then marks the day approved.
Can I undo an auto-closure?
Admins can still edit punches through the attendance correction flow, or an employee can raise a regularization request if the auto-filled time is wrong.
What if an employee actually worked late past shift end?
Auto-closure will cap the check-out at the shift end. Raise a regularization request to capture the actual extra hours before approval.
Can this run automatically on a schedule?
Currently it's a manual action to keep HR in the loop. Run it at the end of every attendance cycle as part of the finalization sequence.

Related Reading

Related Articles
Previous
No Attendance
Resolve days where no check-in or check-out was recorded.
Next
Attendance Finalization
Lock attendance records before payroll — the final step.
Related
Early Check Out
Handle records where employees logged out before scheduled end.
Related
Attendance Shortage
Handle records where employees fell short of required hours.

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