Employee Bonus Types: A Guide for Your Payroll System

Bonus Type

Payroll → Bonus → Bonus Type

In addition to the Allowance-Restricted Bonus, users can create a Bonus Type within the Bonus module and release the bonus for a specific month to the employees

Example

  • Referral Bonuses: Paid for successful employee referrals.

  • Holiday or Festive Bonuses: Given during festive periods like holidays or special occasions.

After creating the Bonus Type, it must be associated with the applicable department by navigating to CoreHR → Org Structure → Department Hierarchy.



Fig: Add Bonus Type

Fields Description

Title

Description

Allowance Restricted Bonus

It allows organizations to link bonuses directly to certain pay components.After selecting the Bonus, the Allowance Name will be automatically prefilled. This allowance is already created in the Allowance Type module and tagged with the Allowance Mode set to Bonus.

Bonus Type

It is created in the Bonus Type module and then associated with the relevant department hierarchy will get prefilled automatically.

Bonus From

The starting month used to determine the eligibility and calculation of the bonus for an employee

Bonus To

The month up to which the bonus is calculated. Eg:the final month used to determine an employee’s eligibility for a bonus.

Bonus in %

Refers to the bonus amount that is calculated as a percentage of an employee’s salary or earnings

Bonus Amount

Refers to the actual value of the bonus an employee receives, which can either be a fixed amount or calculated based on the various factors like performance etc.

Bonus Date

Refers to the specific month the bonus needs to be paid to the employees.

How to approve or reject the Bonus

  • Navigate to the bonus grid and select the employee whose bonus request you wish to update.

  • Once the employee record is selected, click the "Status Update" button.

  • In the Status dropdown, select "Approve" to approve the bonus, or "Reject" to reject the bonus.

  • After selecting the appropriate status (Approve or Reject), submit the action to update the request status.

  • After the initial approval, the Manager can forward the request to the Finance team by clicking "Forward To" and selecting the appropriate approver for the second-level approval.

  • The status is updated to Approved after the first-level approval and changed to Complete once the second-level approval is completed. Only after both levels of approval are obtained will the bonus amount be considered for payroll calculation; otherwise, it will remain marked as Pending Approval.

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