Employee Type

ADMIN HELP CENTER · ORGANIZATION STRUCTURE

Employee Type

Classify how each person is engaged — full-time, contract, intern, part-time — so salary calculation, benefits, and holiday eligibility flow through automatically.

Core HR ▸ Organization Structure ▸ Employee Type

Before You Start

• HR Admin or Payroll lead mapping out the distinct categories of workers the company employs.
• Each Employee Type bundles together salary calculation days, benefits eligibility, holiday eligibility, and comp-off rules in one switch.

What You'll Achieve

• Create the master list of Employee Types (Regular, Contract, Intern, Part-time, Consultant, Shift).
• Ensure payroll, attendance, and benefits automatically behave correctly for each category.

Five common Employee Types

Most companies start with this set.

CONTRACT

Hired for a fixed duration or specific project

PART-TIME

Works fewer hours than standard full-time staff

INTERN / TRAINEE

Temporary staff gaining work experience

CONSULTANT / FREELANCER

External professionals hired for specific tasks

REGULAR / SHIFT

Shift-based employees working a rotating schedule

Two Work-Schedule Modes

Each Employee Type runs on one of two shift behaviors.

EMPLOYEE LEVEL

A Work Schedule is assigned directly to the employee — fixed hours (e.g. 9 AM–6 PM, Mon–Fri) with a consistent weekly off.

SHIFT ROSTER

Hours follow a rotating roster. Working hours and weekly offs change depending on which roster the employee is on.

How to configure

Two steps to register a new Employee Type.

On This Screen

The Employee Type screen lists every category with its Work-Schedule mode, salary-day setting, and status. Search to filter; click Add New to create one.

Employee Type — list view

1

Open Employee Type

Go to Core HR ▸ Organization Structure ▸ Employee Type.

2

Add an Employee Type

Click Add New, fill in Code, Name, Work Schedule mode, Salary Calculation Days, Comp-Off Calculation, Benefits Eligibility, and Holiday Eligibility, then click Save.

On This Screen

The Add Employee Type dialog is where you capture payroll, benefits, and holiday rules in one place.

Add new Employee Type dialog

Field reference

Every lever that each Employee Type controls.

Field	Description	Required
Employee Type Code	Unique identifier. Example: REG for Regular, CON for Contract.	Required
Name	Display name shown in onboarding and employee records. Example: Regular Employee.	Required
Work Schedule Mode	Either Employee Level (fixed schedule) or Shift Roster (rotating roster).	Required
Salary Calculation Days	Whether payroll treats a month as 30 days, 28–31 days (calendar-actual), or 26 working days.	Required
Comp-Off Calculation	Enable or disable comp-off accrual for this employee category.	Required
Benefits Eligibility	Whether people in this category are eligible for statutory and voluntary benefits (e.g. insurance, retirement).	Required
Holiday Eligibility	Toggle to determine whether the Location's holiday calendar applies or paid holidays are excluded (typical for interns or contract).	Required
Status	Active — available during onboarding; Inactive — hidden but historical records intact.	Required

Manage an existing Employee Type

Edit, activate, or retire from the list view.

On This Screen

Row-level actions let you Edit, toggle Status, or Delete. Deletion is only permitted when no employees reference the type.

Hover actions on an Employee Type row

Edit Employee Type dialog

Status toggle confirmation

Delete confirmation prompt

TIP

Keep the list short and intentional — Regular, Contract, Intern, Part-Time, Consultant covers almost every scenario and keeps payroll simpler to audit.

WARNING

Changing Salary Calculation Days on a live Employee Type affects the next payroll cycle. Communicate with Payroll before flipping the switch.

Frequently Asked Questions

Can the same person switch Employee Types?

Yes — when a contractor converts to full-time, change their Employee Type on the profile from that effective date. Payroll, benefits, and holiday eligibility re-evaluate from the change date forward.

Do benefits vary within a single Employee Type?

Not through this screen. Benefits Eligibility is a yes/no per Employee Type; granular plan selection happens in the Benefits module.

Which Salary Calculation Days setting do we recommend?

Actual calendar days is the most common choice for salaried employees, as it handles February and 31-day months transparently. 26-working-day and 30-day modes exist for statutory requirements in specific jurisdictions.

Can an Employee Type use both Work-Schedule modes?

No — pick one mode per Employee Type. If a role needs both, create two Employee Types (e.g. Regular and Regular Shift) and assign the right one per person.

Related Articles

undefined

undefined

undefined

undefined

undefined

undefined

undefined

undefined

undefined

undefined

undefined

undefined

• Related Articles

• Bonus Type

  BONUS Bonus Type Configure bonus products — performance, festival, retention — with calculation rules, tax treatment, and eligibility criteria. Bonus types 👥 WHO USES THIS ▸Payroll admins setting up bonuses ▸HR designing incentive programs ▸Finance ...

• Commission Type

  COMMISSION Commission Type Set up commission components for sales, service, or referral payouts — with rate cards, thresholds, and payout frequency. Commission 👥 WHO USES THIS ▸Payroll admins configuring commissions ▸HR aligning with sales plans ...

• Updating Employee Job Info (Bulk Import)

  ADMIN HELP CENTER · TEAM SUMMARY Updating Employee Job Info (Bulk Import) Update designation, department, manager and other job details for many employees at once using an Excel template — no one-by-one editing required. 📍 Navigation Path: My Team → ...

• Candidate to Employee Migration

  RECORD MIGRATION Candidate to Employee Migration Convert a joining candidate into an employee record in one click — preserving every document, note, and history item along the way. Transition person WHO USES THIS ▸HR ops converting accepted offers to ...

• Updating Individual Employee Details

  ADMIN HELP CENTER · TEAM SUMMARY Updating Individual Employee Details Edit one employee at a time — change mobile numbers, managers, or any other field straight from their profile. 📍 Navigation Path: My Team → Team Summary How Individual Editing ...