Guide to Managing Employee Types in Workwisely CoreHR

Employee Type

Employee Type categorizes employees based on their employment status, work arrangement, or contract type.
  1. Navigate to CoreHR → Org Structure → Employee Type
  2. Click on +Add New and enter the details and click Save
Fig: Add Employee Type

Managing an existing employee type 

Employee Type(Edit)

The Employee Type tab displays a list of employee types along with details such as Work Schedule Type, Holiday Eligibility, and Status. To edit an employee type there are two ways:
  1. Click on the record and select Edit. In the Edit Employee Type screen, make the necessary changes and click Save to update the details.
  2. Click on the Three Dots in the Actions column, select Edit, make the necessary changes and click Save to update the details.
Fig: Edit Employee Type

Employee Type(Delete)

If an employee type is associated with employees, it cannot be deleted directly. First, you must update the employee type for those employees. Once no employees are linked to it, you can proceed with deletion. To delete an employee type, first set its Status to Inactive, then click on the Three Dots in the Actions column, select Delete, and confirm by clicking Yes.

Fig: Delete Employee Type

Fields Description

Title

Description

Employee Type Code

It is a unique identifier assigned to different employee classifications within the organization.Common codes are: FT- Full Time Employees, PT-Part Time Employees etc

Employee Type

Mandatory Field

It categorizes employees based on their employment status, work arrangement, or contract type.Common employee types include:

  • Full-TimeEmployees-Permanent Staff with company benefits

  • Contract Employees-Hired for a fixed duration or project

  • Part-Time Employees-Works fewer hours than full-time staff Intern/Trainees- Temporary staff gaining work experience

  • Consultants/Freelancers- External professional hired for specific tasks

Work Schedule

Mandatory Field

It determines the working hours, shifts, and attendance rules applicable to employees. It can be configured at two levels:

  • Employee Level- Assigned directly to the individual employees. Fixed working hours (Eg: 9 AM to 6 PM,Monday to Friday) and the employee having the consistent work schedule and week off.

  • Shift Roster- Based on a shift roster, where employees follow rotating shifts.Schedules may change daily,weekly or monthly and also have a dynamic week off.

Salary Calculation Days

Mandatory Field

It defines the basis on which employee salaries are computed. Different methods can be used depending on company policy and payroll structure:

  • All Days of the Month-Salary is calculated based on the total calendar days in the month (28, 29, 30, or 31 days).Commonly used in monthly fixed salary structures.

  • Business Working Days- Salary is based only on the official working days in the month (excluding weekends and holidays).

  • Average Days in a Month-A standard fixed average of 30.42 days (365 days ÷ 12 months) is used for uniformity across all months.

  • Fixed Days of Salary Month-A predefined fixed number of days (e.g., 30 days) is used for salary computation, regardless of the actual number of days in the month.

Comp Off Calculation Days

Mandatory Field

It determines how the leave equivalent is granted for extra work done on holidays or beyond regular working hours. Different calculation methods are available based on company policies:

  • All Days of the Month-If an employee earns 1 day of Comp Off for every 8 extra hours worked, and the month has 30 days, the calculation considers all 30 days.

  • Business Working Days- If a month has 22 working days, the Comp Off calculation will be based on those 22 days.

  • Average Days in a Month-If an employee earns 0.5 Comp Off days for working 4 extra hours, the calculation remains the same whether the month has 28 or 31 days.

  • Fixed Days of Salary Month-If the policy states that 1 Comp Off day is earned for 8 extra hours, the calculation will always assume 30 days in a month.

Eligible for Benefits

Defines whether an employee qualifies for company-provided benefits such as health insurance, gratuity, paid leave, bonuses, and other perks. The eligibility criteria are typically based on the employee’s type, tenure, work hours, and contract terms.

Holiday Eligibility

Defines whether an employee is entitled to company-declared holidays based on their employment type.

Display Duration in Hours and Minutes

Represents time-based data in a clear and readable format by converting attendance duration into HH:MM (Hours:Minutes) format.

Exclude Break Hours

Work Hours Calculation – Ensures that only actual working hours are considered by deducting break time.

Processed Biometric Attendance Record

Mandatory Field

It refers to the finalized attendance data that is generated after biometric entries (such as fingerprint scans or facial recognition) have been captured, validated, and processed within the system. This record determines an employee’s attendance status based on system-defined rules and approval workflows.

  • Auto Approval- Attendance records except for the week off and holidays are approved based on predefined system rules.

  • Manual Approval- Attendance records require manager or admin verification and approval manually.

Enable Work Place

If Yes – When employees mark attendance from the dashboard or My Actions, selecting a workplace will be mandatory.

If No – When employees mark attendance from the dashboard or My Actions, selecting a workplace will be optional.

Workplace

  • Work From Home (WFH)- Employees working remotely can select this option.

  • On Duty- For employees working outside the office for official purposes (e.g., client meetings, site visits).

  • Office- Standard attendance for employees working from the office location.

  • Field- For employees working in the field (e.g., sales, delivery, or service personnel).

Approve Dashboard Attendance

Mandatory Field

  • Manually- Attendance records marked from the dashboard attendance require explicit approval from a manager or HR before they are processed.

  • Automatically- Attendance records marked from the dashboard attendance are auto-approved based on predefined system rules.

  • Automatically for selected work place-The system automatically approves attendance when employees check in from a predefined workplace (e.g., Office, Work From Home, Field, or On Duty).

Auto approval workplace

Select the workplaces for which attendance should be automatically approved when an employee marks attendance from the dashboard: Work From Home, On Duty, Office, or Field.


    • Related Articles

    • Bonus Type

      Payroll → Bonus → Bonus Type In addition to the Allowance-Restricted Bonus, users can create a Bonus Type within the Bonus module and release the bonus for a specific month to the employees Example Referral Bonuses: Paid for successful employee ...

    • Commission Type

      This refers to how commissions are structured and calculated for employees, particularly in sales-related roles. It dictates how an employee’s earnings from commission are determined based on their performance or sales achievements. Upon clicking to ...

    • Updating Employee Job Info (Bulk Import)

      My Team → Team Summary To update employee details in bulk, click on the Three Dots located at the top right above the Status column and select Import Employees.Afer you select the option, you will see the pop-up showing you the steps of importing as ...

    • Candidate to Employee Migration

      Onboarding → Individuals → Onboarded Individuals Once the verification is complete, you can convert the candidate to an employee by selecting the employee data, clicking the three dots, and then choosing the Convert to Employee option. A pop-up will ...

    • Updating Individual Employee Details

      My Team → Team Summary Updating an individual employee's details can be done directly from their profile. To find the employee, use the search bar at the top right corner or navigate through the employee list. Once on the employee profile, you can ...