A Complete Guide to Employee Expense Reimbursement Process

Expense Management (Reimbursement)

The Reimbursement module enables employees to claim work-related expenses and allowances incurred during official duties. This ensures smooth processing, approval, and settlement of reimbursements while maintaining transparency and control.


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    • Reimbursement Expenses

      All approved reimbursement amounts are treated as non-taxable,provided valid proof or supporting documents are submitted as per the organization policy. Expenses Type Configuration Navigate to Payroll → Reimbursement -> Expense Types In the ...
    • Reimbursement Components

      Reimbursement components are salary elements provided to employees to reimburse specific expenses incurred during the course of their employment. These are typically non-taxable if supported by valid bills or receipts, as per statutory and ...
    • Claim Request (Reimbursement)

      A Claim Request allows employees to submit reimbursement claims for expenses incurred during official duties, as per the organisation’s policies. Employees can raise a claim by selecting the appropriate Expense Type, entering the required details, ...
    • Reimbursement Allowances

      Certain components of salary are associated with reimbursements, where employees are required to submit supporting bills/proofs to claim them as non-taxable. Monthly Submission: If the employee submits valid bills/proofs for the reimbursement ...
    • Activity Management

      Navigate to CoreHR → Employee Data Management → Project → Activities Click Add button to create a new activity. Enter the Activity Name. Enable the option if the activity is Billable, as applicable. Provide a Description, if required. Click Save. To ...