Title

Description

Work Day Type

• Work Schedule Holiday(Week off) - These are regular weekly off/rest days assigned to employees as per their work schedule or dynamic weekly off/rest days based on Roster Management.

• Holidays (Company-declared)- The company has discretion in deciding these holidays, and they may differ by location, region etc.

• Mandatory(Government-declared holiday)- These are statutory holidays that must be observed as per government regulations.

Comp off Threshold

It defines the minimum working hours an employee must complete on a week off/rest day/holiday to qualify for comp off.

Work Schedule Hours- It is based on the employee’s regular work schedule hours defined in the system. Eg; If an employee’s standard shift is 9:00 AM to 6:00 PM(9 hours), then working the full shift duration on a holiday/week off/rest day will make them eligible for a full day compensatory off.

Fixed Hours- Threshold configuration is policy-driven and can be set by HR/Admin in the system. If the threshold is chosen as Fixed Hours then need to provide the Minimum regular hours for full day compensatory off. Eg: 7 hours and 30 Minutes.

Allow Half a day comp off credit

To grant half a day comp off when an employee works for a minimum defined number of hours on a week off/rest day/holiday.

If enabled the flag as Yes, HR/Admin can configure a minimum threshold of hours that must be worked to qualify for a half-day comp off. Eg: Working for 4 hours eligible for half-day comp off.

Comp off Expiry Type

It defines how long a granted comp off balance remains valid before it expires.

Same Payroll Month- The Comp off earned in a payroll month must be used within the same payroll cycle.

Fixed Days- Comp off expiry is configured based on a fixed number of days from the date of earning. If chosen as fixed days need to provide the Comp off expiry after as days.Eg: If the validity is set to 30 days, then the comp off earned on 10th September must be used before 10th October.

Calendar Year-The comp off earned during a calendar year(January to December) must be used within the same year. Eg: If earned on 15th July 2025, it must be availed by 31st December 2025.

Fiscal Year- The comp off earned during a financial year, must be within that fiscal year. Eg: If the fiscal year is April-March, then a comp off earned on 15th July 2025 must be used before 31st March 2026.

Alternate Person

The employee who will handle tasks in the applicant's absence (if required).

Additional Comp off For Overtime Hours

It defines whether employees are eligible to earn extra compensatory offs based on the number of overtime hours worked on week off/rest day or holiday.
Full Day- Employees can earn a full day comp off if they complete the minimum overtime hours as defined. Eg: If the policy requires 8 overtime hours, then working those hours on a holiday/week off grants an additional 1 full day Comp Off.

Half Day- Employees can earn a half-day Comp Off for meeting the minimum half-day overtime threshold.Example: If the policy requires 4 overtime hours, then working those hours will grant 0.5 Comp Off day.

Full Day & Half Day- Both options can be applied based on the hours worked.

Not Applicable- No additional comp off is granted for overtime hours.

Comp off Encashment

It allows employees to convert their unused compensatory off balances into a monetary payout instead of availing them as leave. HR/Admin can configure whether encashment is enabled or disabled in the system.

Document Upload Required

The setting in the Comp off grant module ensures that employees provide valid supporting proof while submitting a comp off grant request. HR/Admin can configure whether document upload is optional or mandatory for comp off grant requests.

If it is enforced, the employees cannot submit the grant request without uploading the document.

Past Days Allowed For Grant Creation

This setting defines the maximum number of past days from the current date within which an employee can raise a comp off grant request. Eg: If the policy allows 7 past days, and today is 10th September, the employee can create a comp off grant request for any eligible work day between 3rd September and 10th September.

Future Days Allowed for Grant Creation

It defines how many future dates(beyond the current days) an employee is allowed to select for creating a comp off grant request. Eg: If the policy allows 2 future days, and today is 10th September, the employee can submit a Comp Off request up to 12th September in advance.

Reason Field Required

It ensures the employee provides a valid justification when submitting a comp off grant request.