Grade

ADMIN HELP CENTER · ORGANIZATION STRUCTURE

Grade

Define the pay bands and career-ladder levels that every Designation sits inside — the foundation for compensation planning, promotion, and progression.

Core HR ▸ Organization Structure ▸ Grade

Before You Start

• HR Admin or Compensation lead formalizing the salary bands that govern hiring, promotions, and appraisal letters.
• Each Grade is a named band (e.g. Director, Manager, Executive) with a minimum and maximum gross annual salary.

What You'll Achieve

• Create the master Grade ladder the organization promotes people through.
• Tie each Grade to its parent Grade so progression paths and salary ceilings stay explicit.

Example Grade ladder

A five-tier structure is typical for most mid-market companies.

Code	Grade	Min Gross	Max Gross
DIR1	Director	₹ 12,00,000	₹ 18,00,000
MGR2	Manager	₹ 8,40,000	₹ 12,00,000
MG1	Assistant Manager	₹ 6,00,000	₹ 8,40,000
G2	Senior Executive	₹ 3,60,000	₹ 5,40,000
G1	Executive	₹ 2,40,000	₹ 3,60,000

How to configure

Two steps to register a new Grade.

On This Screen

The Grade screen shows every configured band with its code, parent, and min/max salary. Use search to filter; click Add New to register a Grade.

Grade — list view

1

Open Grades

Go to Core HR ▸ Organization Structure ▸ Grades.

2

Add a Grade

Click Add New, fill in Grade Code, Grade, Parent Grade, Minimum Gross Annual Salary, Maximum Gross Annual Salary, and Overtime Eligibility, then click Save.

On This Screen

The Add Grade dialog ties the band to its parent and captures the min/max pay window.

Add new Grade dialog

Field reference

What each Grade field controls in downstream HR processes.

Field	Description	Required
Grade Code	Unique identifier. Example: DIR1, MGR2, MG1.	Required
Grade	Display name for the band. Example: Director, Manager, Senior Executive.	Required
Parent Grade	The next Grade above on the ladder. Used to draw progression paths and keep promotion moves sensible.	Optional
Min Gross Annual Salary	Lower bound of the pay band. Hiring below this value triggers an exception workflow.	Required
Max Gross Annual Salary	Upper bound of the pay band. Compensation above this value requires an override or Grade promotion.	Required
Overtime Eligibility	Whether employees at this Grade are eligible for overtime pay. Often set to Yes for non-exempt roles and No for leadership.	Required
Status	Active makes the Grade assignable; Inactive retires it without breaking historical records.	Required

Manage an existing Grade

Edit, toggle, or delete from the list view.

On This Screen

Row-level actions — Edit, Status, and Delete — surface on hover. Only Grades with no employees mapped can be deleted.

Hover actions on a Grade row

Edit Grade dialog

Status toggle confirmation

TIP

Keep Grade codes short and stable — they show up on exports, integrations, and compensation benchmarks. Avoid renaming once live.

NOTE

When a Designation is created it picks a default Grade — which the employee inherits on hire. You can still override the Grade on the individual employee profile when needed.

Frequently Asked Questions

Can the same Grade exist across multiple Designations?

Yes — a single Grade (e.g. Senior Executive) can be shared by many Designations across different functions.

What happens when an employee's salary exceeds the Max?

The system raises an exception during payroll or promotion review. Either raise the employee to the next Grade or approve an override from compensation.

How does Overtime Eligibility apply?

If set to Yes, attendance hours beyond the Work Schedule are counted for overtime pay. Set No for exempt roles where OT doesn't apply.

Can I re-order the Grade ladder?

Re-order by editing each Grade's Parent Grade to reposition it in the chain. The ladder rebuilds immediately from those parent links.

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