Manage Your Office Locations | Workwisely HR Software Guide

Locations

ADMIN HELP CENTER · ORGANIZATION STRUCTURE

Locations

Register every office, branch, and field site the company operates from — attendance, holiday calendars, and local statutory rules all ride on top of Locations.

Core HR ▸ Organization Structure ▸ Locations
Before You Start
  • HR Admin setting up the geographic footprint of the organization.
  • Each Location is a physical or legal site (e.g. Corporate HQ, a regional office, a sales branch, or a field site).
What You'll Achieve
  • Create the master list of sites that employees are attached to during onboarding.
  • Link holiday calendars, statutory compliance rules, and location-based approval chains to the right site.

Six Location types

Pick the type that matches the role of the site.

CORPORATE OFFICE
Global headquarters
REGIONAL OFFICE
Oversees operations across a region (e.g. Asia Pacific)
MAIN BRANCH
Administrative and decision hub within a region
SUB BRANCH
Extension of a Main Branch serving a specific city or area
FIELD OFFICE
Temporary or mobile site for on-site projects
SALES OFFICE
Dedicated office for client-facing sales teams

How to configure

Two steps to register a new Location.

On This Screen
The Locations screen shows every registered site with its Type, City, and Status. Use search to filter; click Add New to create a Location.
Locations — list view
1
Open Locations
Go to Core HR ▸ Organization Structure ▸ Locations.
2
Add a new Location
Click Add New, fill in Location Code, Name, Type, Street, City, State, Country, and Status, then click Save.
On This Screen
The Add Location dialog captures the full postal address and the Location Type the site plays.
Add new Location dialog

Field reference

Every field on the Add Location form.

FieldDescriptionRequired
Location CodeUnique ID. Example: 100 for Corporate Office, 101 for a Regional Office.Required
Location NameDisplay name shown in employee profiles, onboarding pickers, and reports.Required
Location TypeOne of the six types above — Corporate, Regional, Main Branch, Sub Branch, Field, or Sales Office.Required
AddressStreet, city, state, country, postal code. Used on offer letters and local-compliance documents.Required
Contact DetailsOffice phone and email (optional). Useful for employees reaching the front desk.Optional
StatusActive Locations are available in pickers; Inactive Locations are hidden but keep historical records.Required

Manage an existing Location

Edit, toggle, or retire a Location from the list view.

On This Screen
Row-level actions let you Edit, toggle Status, or Delete (only if unused). Switching to Inactive is safer than deleting when employees are already mapped.
Hover actions on a Location row
Edit Location dialog — address and type updates
Status toggle confirmation
TIP
Use code conventions like 100, 101, 102 for Corporate / Regional / Branch so downstream reports can group by code prefix.
NOTE
Each employee has exactly one primary Location. Holiday calendars and local statutory rules are evaluated against that primary Location during payroll and leave runs.
Frequently Asked Questions
Can a Location span multiple countries?
No — a single Location belongs to one country so statutory compliance (leave, payroll, labor law) can be applied cleanly. Create a separate Location per country even if the office function is similar.
How do Holiday Calendars link to Locations?
Each Location can be tied to a Holiday Calendar. Employees inherit their site's Holiday Calendar automatically, which drives public-holiday handling in attendance and payroll.
Can I move an employee between Locations?
Yes — update the employee's primary Location from their profile. The new Location's Holiday Calendar and local rules take effect from the change date forward.
What's the difference between Main Branch and Sub Branch?
Main Branches host administrative and decision-making teams in a city; Sub Branches are operational extensions of a Main Branch serving specific neighborhoods or satellite markets.
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