How to Manually Adjust Employee Leave with Leave Override

Leave Override

ADMIN HELP CENTER · LEAVE MANAGEMENT

Leave Override

Manually adjust an employee's leave balance when standard eligibility rules don't fit — carry-over corrections and mid-year balance tweaks, all tracked in history.

CoreHR → Time Off Management → Leave Override
✓ BEFORE YOU BEGIN
Prerequisites
  • Admin or HR role with leave override rights
  • Leave types and policies configured
  • Employee selected with an eligible leave type
🎯 WHAT YOU'LL ACHIEVE
Outcome
  • Corrected leave balance for the employee
  • Visible update in the ESS portal
  • Audit trail captured in Override History

What Leave Override Does

The Leave Override feature allows administrators to adjust an employee's leave balance beyond the standard eligibility rules or adjust with the current leave eligibility. This can be applied in cases where:

USE CASE 1
Carry Over Adjustment
If the carry-over leave balance is less or more than the actual eligible carry-over, HR can override the balance.
USE CASE 2
Current Leave Eligibility Adjustment
Even after an employee utilizes a leave type, HR can increase or decrease the leave balance beyond the system-calculated eligibility.

Leave Override Process

  1. Select the appropriate leave type for a specific employee and click Edit.
  2. If the Carry Over Policy is applicable for the selected leave type, both Current Leave Eligibility and Carry Over Balance fields will be open for override.
  3. If the Carry Over Policy is not applicable, only the Current Leave Eligibility field will be available for override.
  4. When reducing the Current Leave Eligibility, ensure it does not fall below the already taken leave balance.
  5. Adjust the balance as needed and click Save.
  6. The updated leave balance will be visible to employees in the ESS portal.
  7. All leave overrides are recorded in the Leave Override History for tracking purposes.
⚠ IMPORTANT
Never reduce Current Leave Eligibility below the leave balance already taken by the employee — the system will block this to preserve data integrity.
📷 FIG: LEAVE OVERRIDE
📷 FIG: LEAVE OVERRIDE HISTORY
🔍 AUDIT TRAIL
Every override action is stamped into Leave Override History with actor, timestamp, and before/after values — essential for compliance and payroll reconciliation.

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