What is an Attendance Log & How to Use It | Workwisely

Attendance Log

It provides a detailed record of employees' attendance, including clock-in and clock-out times, work hours, and any attendance regularizations. It helps track daily attendance, monitor late arrivals, early departures, and absences. The log captures data from various sources such as biometric devices, mobile check-ins, and web-based attendance systems. 
  1. For individual attendance data, navigate to Employee Self Service → Attendance → Attendance Log.
  2. For team members' or the entire organization's attendance data, including approvals, go to My Team → Attendance → Select the Employee Name → Attendance Log.
  3. All leaves, compensatory off, week offs, short time offs, and missed attendance will be recorded in the attendance log for both the employee and visible to their managers and admins.
Fig: Attendance Log(My Team)


Fig: Attendance Log(ESS)

Fields Description


Title
Description
Date
Display all dates within the selected month based on the Month filter.
Attendance Visual
The attendance visual will display multiple check-in and check-out times along with the shift start and end times for a particular employee on a specific date.
Effective Hours
It represents the total working hours calculated based on an employee's check-in and check-out times for a specific date. It considers the actual time spent working, excluding break durations and overtime if configured.
Gross Hours
It refers to the total hours an employee has been logged in, including both work hours and any break time, as per the check-in and check-out data. It provides a comprehensive view of the total time the employee was present, regardless of whether the time was worked or on a break.
Arrival

Late Arrival: This refers to when an employee checks in after the designated start time for their shift. The system will mark the employee as "late" and record the time of arrival in the attendance log. 
On Time: This indicates that the employee checked in at or before the scheduled start time of their shift. The system recognizes this as the employee being punctual and records the check-in time accordingly. 

Add Attendance
  1. For individual attendance data, navigate to Employee Self Service → Attendance → Attendance Log.
  2. For team members' or the entire organization's attendance data, including approvals, go to My Team → Attendance → Select the Employee Name → Attendance Log.
  3. In the Action column, click the Three Dots and select "Add." A window will open where you can enter the check-in date and time, as well as the check-out date and time.






View Attendance

  1. For individual attendance data, navigate to Employee Self Service → Attendance → Attendance Log.
  2. For team members' or the entire organization's attendance data, including approvals, go to My Team → Attendance → Select the Employee Name → Attendance Log.
  3. Attendance entries can only be viewed when the attendance data is available in the attendance visual. By clicking on a specific date, a small popup will appear showing the shift timings and multiple check-in and check-out entries. To view the details, click the Eye icon in the popup for a more detailed view of the attendance data.


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