A Guide to Resignation Workflow Configuration | Workwisely

Resignation Workflow Configuration

Admin Help Center • Exit Management

Resignation Workflow Configuration

Design a designation-aware approval path so every resignation is routed to the right approvers automatically — and always has a default to fall back on.

Workflow → Workflow Builder
Before You Start
  • Admin access to the Workflow module
  • A clear map of who approves exits for each designation tier
  • Optional — existing No Dues forms to attach at clearance stages
What You'll Achieve
  • Multiple designation-specific resignation workflows
  • A default workflow that catches any employee without a specific rule
  • Automatic routing when an employee applies, based on their designation

How Routing Works

The system resolves the right approval chain automatically.

STEP 1
Employee applies for resignation
STEP 2
System reads their designation
STEP 3
Matching workflow is triggered

Designing Designation-Tiered Workflows

You can create multiple workflows and bind each one to specific designations. A common pattern is to keep senior exits light-touch and junior exits more thorough:

Higher-level designations
2-level approval
Senior roles route through a short, direct chain — typically a reporting manager and a business head.
Lower-level designations
4-level approval
Individual contributors route through a deeper chain — team lead, manager, HR, and department head — to ensure full clearance.
On This Screen
Each workflow row in the builder shows its designation mapping, its stages, and whether it's the default. The star or "default" pill marks the fallback workflow.
Fig: Resignation Approval Workflow

The Default Workflow

Important
One workflow must be flagged as the default. Any employee whose designation doesn't match a specific rule will fall through to this default flow — so make sure it covers your catch-all case (often a safe mid-tier flow with manager + HR).
Frequently Asked Questions
What happens if an employee's designation doesn't match any workflow?
They're routed through the default workflow automatically. That's why every org must have exactly one workflow marked as default.
Can I attach a No Dues form at a specific approval stage?
Yes. Inside each workflow stage you can select any published No Dues questionnaire — IT at the IT stage, Finance at the Finance stage, and so on.
Can I change the workflow after an employee has already applied?
Changes apply to future resignations only. In-flight requests continue through the workflow that was live at the time of submission.
Can two designations share a workflow?
Yes — a single workflow can be mapped to multiple designations. Useful when several roles have the same manager hierarchy.

What's Next

Related Articles
Setup
No Dues Form For Resignation
Create department-specific clearance forms to attach at each stage.
Action
Resignation Approval
See how approvers action the workflow you configured here.
Overview
Admin Process
End-to-end admin view of resignation.

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