How to Manage Duplicate Candidates in Workwisely | Guide

Duplicate Candidates

DATA QUALITY

Duplicate Candidates

Spot and merge duplicate candidate records automatically, so your team never works on fractured profiles or stepped-on histories.

Deduplication
person WHO USES THIS
Recruiters working cross-channel applications
Ops owners enforcing clean candidate data
Sourcing teams consolidating profiles
target WHAT YOU'LL ACHIEVE
Detect duplicates across jobs and sources
Merge cleanly without data loss
Prevent double-contact and wasted effort
  • The system automatically identifies duplicate candidates by matching email addresses, mobile numbers, or similarities in name and resume content.

  • When a duplicate is detected, the system either flags or merges the profiles based on the configured settings and moves them to the Duplicate Candidates tab for further review.

  • The number of times a candidate's profile has been duplicated will be displayed alongside their record.




    • Related Articles

    • Job Candidates

      CANDIDATE WORKSPACE Job Candidates The central hub for every candidate in every pipeline — filter, search, and act on the people moving through your hiring funnel. Module Overview person WHO USES THIS ▸Recruiters working daily candidate queues ...
    • Publish to Job Portals

      EXTERNAL REACH Publish to Job Portals Syndicate job posts to external portals directly from Workwisely — reach LinkedIn, Indeed, and more without leaving the ATS. Distribution person WHO USES THIS ▸Recruiters maximizing applicant reach ▸Sourcing ...
    • Email Templates

      ADMIN HELP CENTER · EMAIL TEMPLATES Email Templates Create and manage customised email templates that automate candidate communication across the recruitment workflow — from application confirmation through offer letter to rejection — keeping every ...
    • Email Templates

      EMAIL TEMPLATES Email Templates Maintain a library of candidate email templates — acknowledgments, invitations, offers, rejections — with merge tags and brand-aligned formatting. Templates 👥 WHO USES THIS ▸Recruiters sending candidate emails ▸TA ops ...
    • Job Post Details

      JOB DESCRIPTION Job Post Details Craft a complete job listing with title, description, location, compensation, and requirements — the canonical source of truth for a role. Core Record person WHO USES THIS ▸Recruiters drafting and refining JDs ▸Hiring ...