How to Manage Job Candidates & Streamline Your Hiring

Job Candidates

This section in the Recruitment module is where all applicant data related to a specific job post is captured, tracked, and managed throughout the hiring process. It serves as the central workspace for recruiters, hiring managers, and panel members to evaluate and take action on potential hires.

  • Navigate to Recruitment → Candidates.

  • All resumes submitted through various portals are consolidated within the Job Candidate module.

  • If the Skill Matching feature is enabled, the system will automatically analyze the candidate’s profile or uploaded resume by extracting listed skills and comparing them with the required skills defined in the job post.

  • A Job Match Score is then generated, indicating how closely the candidate’s skills align with the job requirements.

  • Based on the configured Recruitment Hiring Flow, relevant stages will be displayed as filters in the Job Candidate view.

  • Using the Actions (three-dot menu), recruiters can shortlist candidates based on their skill match score.

  • Upon shortlisting, an email notification will be sent to the respective candidate with the preview.

  • Once shortlisted, the candidate’s stage will automatically move to Screening, and their profile will be available in that stage for interview scheduling.

  • You have the option to send an Assessment Link, schedule interviews through online meeting platforms or arrange face-to-face interviews, and even block the calendars of interview panel members directly from the system.

  • Interview panel members can submit their feedback, and based on the pass score, candidates will automatically progress to the next interview stage.

  • This process continues through each round until the final interview is completed.

  • If the candidate passes the final round, the recruiter can update the status to Hired.

  • Once marked as hired, the offer letter can be generated and sent via DocuSign. If the candidate accepts the offer, the onboarding process will be initiated.

 

Fig: Job Candidates


Fig: Job Match Score



Fields Description

Title

Description

Candidate

The candidate's name, contact number, and email ID will be visible.

Job Title

The specific name or designation of a position within an organization. It describes the role's primary responsibilities and helps to identify the nature of the job at a glance.

Status

The current progress or stage of a candidate's job application within the recruitment process. It indicates where the application stands at a given moment and helps recruiters and candidates track its progress. Eg: Shortlisted, Scheduled for Interview, Final Interview, Rejected etc

Source of Application

The channels or platforms through which job applications are received. Understanding the sources helps recruiters identify the most effective methods for attracting candidates and optimizing their hiring strategies.

Job Match score

A metric used in recruitment to evaluate how well a candidate's profile aligns with the requirements of a specific job. It is typically calculated using predefined criteria such as skills, experience, qualifications, and other relevant factors.

Expected Salary

The amount of compensation a candidate anticipates receiving for a job based on their skills, experience, qualifications, and industry standards.

First interviewer

The initial person responsible for conducting the candidate’s interview during the recruitment process. This interviewer typically assesses basic qualifications, compatibility, and the candidate's understanding of the role.

Resume

It is a formal document that summarizes a person's professional qualifications, including their education, work experience, skills, achievements, and contact information. 

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