How to Create an Employee Work Schedule: A Simple Guide

Work Schedule

ADMIN HELP CENTER · ORGANIZATION STRUCTURE

Work Schedule

Set the standard working hours, days, and shifts that govern attendance tracking, compliance, and payroll for every employee.

Core HR ▸ Organization Structure ▸ Work Schedule
Before You Start
  • HR Admin configuring the attendance, payroll, and compliance baseline for the company.
  • Work Schedules determine clock-in / clock-out windows, weekly off days, break times, and overtime eligibility.
What You'll Achieve
  • Define one or more Work Schedules that get assigned to employees by designation, department, or location.
  • Keep attendance calculations, payroll processing, and leave deductions accurate from day one.

Why this matters

A Work Schedule is the foundation for attendance and payroll.

ATTENDANCE BASELINE
Every punch, late mark, and shortage calculation is measured against the Work Schedule assigned to the employee.
PAYROLL & COMPLIANCE
Overtime, LOP, holiday pay, and statutory working-hour compliance all reference the active Work Schedule.

How to configure

Two quick steps to add a new Work Schedule.

On This Screen
The list view shows every Work Schedule already in the system. Use search to filter; click Add Configuration to create a new one.
Work Schedule — list view with existing schedules
1
Open the Work Schedule screen
Go to Core HR ▸ Organization Structure ▸ Work Schedule to land on the list view.
2
Create a new schedule
Click Add Configuration, enter code and name, set working days, shift start/end times, break duration, weekly off, and overtime rule, then click Save.
On This Screen
The Add Configuration form captures all parameters — working days, shift times, break, weekly off, and overtime eligibility.
Add new Work Schedule dialog

Field reference

Every field that shapes a Work Schedule.

FieldDescriptionRequired
Schedule CodeUnique identifier used in reports, exports, and integrations.Required
Schedule NameDisplay name shown in the employee profile and onboarding pickers. Example: India HQ 9–6.Required
Working DaysCheckboxes for Mon–Sun indicating which days are working days under this schedule.Required
Shift Start / End TimeClock-in window start and clock-out window end for the working day (e.g. 09:00–18:00).Required
Break DurationMinutes deducted from the total working time for lunch or shift breaks.Optional
Weekly OffDays marked as a fixed weekly off — attendance is not expected and no LOP applies.Required
Overtime EligibilityToggle to enable overtime calculation. When on, hours beyond shift end count toward OT.Optional
StatusActive makes the schedule available for assignment; Inactive hides it from new assignments but keeps historical records.Required
TIP
Create one Work Schedule per distinct shift pattern (e.g. Day Shift, Night Shift, Weekend Support). Assign the right one to each employee via their profile or Employee Type.
NOTE
Shift Roster schedules (for employees on rotating shifts) are managed under the Employee Type configuration rather than as a single fixed Work Schedule.
Frequently Asked Questions
Can an employee have more than one active Work Schedule?
An employee has exactly one active Work Schedule at any given time. If the employee moves to a new shift, assign the new schedule and the old one becomes historical.
How are holidays handled inside a Work Schedule?
Holidays live in a separate Holiday Calendar tied to the employee's Location. On a holiday, the Work Schedule is paused and no attendance is expected.
Does changing a Work Schedule re-compute past attendance?
No. Changes take effect from the assignment date forward — historical attendance continues to use whatever schedule was active on that day.
Can I set a half-day schedule for a specific day (e.g. Saturday)?
Yes — use a shorter Shift End Time for that weekday in the schedule, or create a separate Work Schedule and rotate it in via Shift Roster.
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