Archived
Archived
Keep a clean active pipeline by archiving candidates who are no longer moving forward — without losing any history.
The Archived status in the Job Candidates section refers to candidates who are no longer active in the current recruitment process for a specific job post but are retained in the system for future reference or potential opportunities. Archiving helps maintain a clean and focused view of active candidates while still preserving valuable profiles.
Navigate to Recruitment → Job Candidates, click the three-dot menu next to the appropriate candidate, and select Move Candidate to Archive.
A pop-up window will appear where you can select the reason for archiving, such as Not Qualified, Candidate Not Reachable, etc.
If you want to notify the candidate, enable the Notify Candidate toggle and choose the desired email notification time (e.g., Now, After 2 Hours, After 24 Hours). Click Preview Email to review the message, then click Send.
You can also enter any remarks in the Comments section before clicking Submit. The candidate will then be archived and moved to the Archive folder.
To perform additional actions on archived candidates, you can delete the candidate profile, blacklist the candidate, or rollback their profile to the active candidate list.
Navigate to Recruitment → Job Candidates → Archived, and click the three-dot menu on the right side of the candidate entry to access these options:
Rollback – Restores the candidate’s profile back to the active candidate list.
Delete – Permanently removes the candidate’s profile from the system.
Blacklist Candidate – Moves the candidate to the blacklist, restricting future consideration.
Fig: Archived
Fig: Archived Actions
Fig: Move Candidate to Archive
Fig: Email for the Candidate Archive
Related Articles
Stages
PIPELINE STAGES Stages Understand the default candidate pipeline and how each stage maps to the action your team takes next. Reference person WHO USES THIS ▸New recruiters learning the workflow ▸Admins customizing stages per role type ▸Hiring ...Candidate Experience Portal Configuration
GENERAL SETTINGS Candidate Experience Portal Configuration Configure the portal candidates see — stage visibility, messaging, documents, and FAQ — to deliver a transparent, on-brand experience. Portal config 👥 WHO USES THIS ▸Recruitment admins ...Candidate Experience Portal
CANDIDATE-FACING PORTAL Candidate Experience Portal A branded space where candidates can track their application, sign documents, and complete onboarding tasks — without ever emailing a recruiter. Portal person WHO USES THIS ▸Candidates tracking ...Email Templates
ADMIN HELP CENTER · EMAIL TEMPLATES Email Templates Create and manage customised email templates that automate candidate communication across the recruitment workflow — from application confirmation through offer letter to rejection — keeping every ...Email Templates
EMAIL TEMPLATES Email Templates Maintain a library of candidate email templates — acknowledgments, invitations, offers, rejections — with merge tags and brand-aligned formatting. Templates 👥 WHO USES THIS ▸Recruiters sending candidate emails ▸TA ops ...