A Guide to the Employee Self Service Resignation Process

Employee Self Service (ESS) Process

Admin Help Center • Exit Management

Employee Self Service (ESS) Process

How employees apply, track, and withdraw their own resignation — all from the Separation tab in their profile.

Path: Employee Self Service → My Profile → Separation
Before You Start
  • You are a logged-in employee with access to your ESS profile
  • The notice period for your designation is configured
  • You know your reason for resignation
What You'll Achieve
  • Apply for resignation or retirement from your profile
  • See the exit checklist and track your resignation status
  • Withdraw a request before it's approved — without needing to email HR

Exit Management inside ESS lets employees initiate the resignation or retirement process themselves. From the Separation tab, you can submit a request, see the checklist that's waiting on you, and track every stage of the approval flow in real time.

Applying for Resignation

Submit a resignation from your own profile.

1
Open the Apply dialog
Go to Employee Self Service → My Profile → Separation and click the Apply button. A pop-up window opens.
2
Review dates, enter reason
The resignation date and exit date are pre-filled based on the notice period configured for your designation — you can't edit them. Update the Reason for Resignation and add any context you want to share.
3
Save to submit
Click Save. A success message confirms your request, and an email notification is sent to the first approver in the workflow.
On This Screen
The Apply dialog shows your pre-filled dates as read-only, with the reason and comments fields editable. The Separation tab also has a status tracker you can watch after submitting.
Fig: Apply Resignation (ESS)

Withdrawing Your Resignation

Before Approval
Withdraw yourself
Click Withdraw on the Separation tab. A pop-up asks for a withdrawal reason. Enter it and click Yes to cancel the request.
After Approval
Must be cancelled by Admin
Once approved, the self-service withdrawal option is gone. Contact your Manager or HR to cancel the resignation from the Admin portal.
On This Screen
The Withdraw button appears next to the resignation record while it's still pending. A confirmation dialog captures the withdrawal reason for the audit trail.
Fig: Withdraw Resignation (ESS)
Fig: Withdraw reason prompt
Fig: Withdrawal confirmed
Tip
Track your resignation status, the approval flow, and any No Dues forms right from the Separation tab at any time — no need to email HR for updates.
Frequently Asked Questions
Why can't I change the resignation date or exit date?
They're auto-calculated from the notice period tied to your designation. If you need a different exit date, ask HR to adjust it from the Admin portal after your request is raised.
What happens after I click Save?
An email goes to the first approver on your designation's workflow. You can track the rest in real time from the Separation tab.
Can I withdraw after my manager has approved?
No — self-service withdrawal disappears once any stage is approved. In that case, ask HR or your manager to cancel it from the Admin portal.
Do I need to fill out a No Dues form myself?
No. No Dues forms are filled in by the relevant approvers (IT, Finance, HR). You can view the completed forms from the Approval Flow link on your Separation tab.
What if I'm retiring instead of resigning?
Use the same Apply flow — the reason picker includes retirement. The workflow configured for retirement will route accordingly.

Related Reading

Related Articles
Admin
Admin Process
Initiate, edit, or cancel resignations on behalf of employees.
Approve
Resignation Approval
How approvers action submitted requests.
Forms
No Dues Form For Resignation
Clearance forms tied to the resignation workflow.

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