How to Bulk Update Employee Job Info | Workwisely Guide

Updating Employee Job Info (Bulk Import)

ADMIN HELP CENTER · TEAM SUMMARY

Updating Employee Job Info (Bulk Import)

Update designation, department, manager and other job details for many employees at once using an Excel template — no one-by-one editing required.

📍 Navigation Path: My Team → Team Summary

When to Use Bulk Import

🔄
Org Restructure
Move a whole team under a new manager or department after a reorg.
🎉
Promotion Cycle
Update designations and reporting chains for many employees at once.
🏢
Location Shift
Reassign locations after an office move or new-site opening.

Step-by-Step Walkthrough

Twelve steps, from opening the import pop-up to the final Submit.

PHASE 1
Open the Import Pop-up
1
To update employee details in bulk, click on the Three Dots located at the top right above the Status column and select Import Employees. After you select the option, you will see the pop-up showing you the steps of importing as well as providing you with some instructions.
Fig: Bulk Employee Update
PHASE 2
Download the Template
2
In the Import Employee section, under Select the Import Type, choose the option to update Employee Job Details.
3
Download the editable excel template by clicking on the Download button.
Fig: Excel Download
4
By clicking the download button, a pop-up window will appear to Select the employee details to export and In the Select Fields column, specify which job details—such as Designation, Department, Manager, etc.—need to be updated. Also, select whether the update should be applied to a specific designation, department, location, etc.
5
After all the selection, click Export.
Fig: Downloaded File
PHASE 3
Update the Excel & Re-upload
6
This downloaded Excel sheet should be updated with the data to reflect it on the portal.
7
Once the details are updated, upload the file back into the system by clicking Choose a file or dragging the file into the upload area.
8
After uploading, you will be directed to the Match Columns section to align the Excel columns with system fields. This step is required if you are using a custom Excel file instead of the provided template.
9
Click Next and then Continue to proceed.
Fig: Column Match
PHASE 4
Validate & Submit
10
If there are any data discrepancies, the affected cells will turn red, and validation messages will be displayed for each row or column. You can correct the data directly in the online editor.
Fig: Online Editor
11
Once all corrections are made, click Submit to complete the import.
12
The employee job info will now be successfully populated in the system.
💡 Tip
Always download the provided Excel template instead of building your own — matching column headers means the Match Columns step becomes a formality and imports go through cleanly on the first try.
📌 Note
Red cells mean rows are blocked from import. Fix every flagged cell in the online editor before clicking Submit — rows with validation errors won't be saved.

What's Next

🎯
Actions In Team Summary
Do the same kinds of changes one employee at a time.
👤
Updating Individual Employee Details
Open a single employee's profile and edit fields inline.
➕
Adding Employees Individually
Create a new employee record from scratch.

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